Rules “Transylvania 6 Days”

Detailed rules for participants registered for Transylvania 6 Days

Article 1: GENERAL INFORMATION

ORGANIZER: AVB SPORT EVENT, headquartered in Bucharest, str. Argentina, no. 25, sector 1
DEVELOPMENT DATES: June 26, 2023 at 10:00 – July 02, 2023 at 10:00
LOCATION: Avantul Sports Base, Reghin municipality, Mures county, Romania
RACES: 144H, 72H, 48H, 24H, 12H

Article 2: REGISTRATIONS

Registration for the event will be done by filling out the form on the official website, and by paying the registration fee, within 30 days of completing the form. After paying the fee, the participants must send proof of payment by email to adrian [at] transylvania6days.ro, mentioning the name and surname, as well as the proof for which the fee was paid. All participants must present a medical certificate stating “The participant has no contraindications to running in competition.” The certificate must be presented on the day the participation kits are picked up.

For each running event in the event, 30 seats will be allocated. If during the registration process, there is a higher demand for a certain test, then the organizer reserves the right to supplement the number of seats for that test, thus limiting the number of seats in the remaining tests depending on the demand for them. These changes will be announced in advance.

Registration opening: November 20, 2022

Registration closes: June 15, 2023

Article 3: PARTICIPATION FEES

  • 144H: 320 EURO or 1,600 RON or 320 USD
  • 72H: 160 EURO or 800 RON or 160 USD
  • 48H: 110 EURO or 550 RON or 110 USD
  • 24H: 60 EURO or 300 RON or 60 USD
  • 12H: 35 EURO or 175 RON or 35 USD

The participation fees will be paid by bank transfer after completing the registration form, within 30 days, in one of the accounts listed below, specifying the name, surname and the choice of your racing event. The bank accounts are opened at Banca Transilvania, Targu-Mures branch, and these are the following:

  • For EURO, IBAN : RO58BTRLEURCRT00P3608101
  • For RON, IBAN : RO97BTRL01301201P36081XX
  • For USD, IBAN : RO98BTRLUSDCRT00P3608101

After paying the fee, the participants have the obligation to send a confirmation email to adrian [at] transylvania6days.ro with the proof of payment.

Article 4: SCHEDULE OF RACING EVENTS

  • 144H Start June 26, 2023, 10:00 a.m.; Finish July 2, 10:00 a.m
  • 72H Start June 29, 2023, 10:00 a.m.; Finish July 2, 10:00 a.m
  • 48H Start June 30, 2023, 10:00 a.m.; Finish July 2, 10:00 a.m
  • 24H Start July 1, 2023, 10:00 a.m.; Finish July 2, 2023, 10:00 a.m
  • 12H Start July 1, 2023, 8:00 p.m.; Finish July 2, 2023, 8:00 a.m

Article 5: HANDING OVER WEARABLE KITS

The delivery of the kits will be done in person, after verifying the personal data and the registration procedure (list of participants, participation fee and medical certificate). The kits will be distributed in a specially arranged area within the sports base, one day before the start of each event. The technical meetings will take place after the kits are handed over. The minimum content of the participation package will consist of a technical T-shirt, competition number, returnable electronic chip and leaflets with information related to the event. Participants must wear the competition number throughout the tests in which they are registered and be visible.

Schedule for handing over the wearable kits and technical meetings:

144H delivery of kits: June 25, 2023, after 5:00 p.m
technical meeting: June 25, 2023, 8:00 p.m

72H  kit delivery: June 28, 2023, after 5:00 p.m
technical meeting: June 28, 2023, 8:00 p.m

48H delivery of kits: June 29, 2023, after 5:00 p.m
technical meeting: June 29, 2023, 8:00 p.m

24H kit delivery: June 30, 2023, after 5:00 p.m
technical meeting: June 30, 2023, 8:00 p.m

12H kit delivery: June 30, 2023, after 5:00 p.m
technical meeting: June 30, 2023, 8:00 p.m

The duration of the technical sessions will be about 1 hour, then the participants are invited to the “pasta party“.

Article 6: DISTANCE ACCOUNTING AND FINAL RANKING

The counting of the laps completed by the participants will be ensured by a chip timing system. The chips will be worn on the ankle of the foot, which will be activated each time you pass through the start / finish gate, and the number of laps / kilometers traveled will be seen in real time. Real-time rankings will be available on LCD screens in the start / finish area for each event and on the event website. There will be a checkpoint along the route, which will check the passage through it. If a participant does not pass this checkpoint, the turn will not be considered, and the participant will receive a warning. Upon two warnings received for this reason, the participant will be disqualified from the competition.

The final rankings for the 144h, 72h, 48h, 24h and 12h tests are established according to the number of kilometers of done by each participant.

Article 7: THE ROUTE

The route on which the competition will take place is a loop type route, and has a length of 0.8424 km. The start / finish area will be arranged inside the sports base. The running surface consists of slag inside the sports base, and asphalt outside the sports base. The level difference is 0 m. If a participant wishes to leave the running route, he must notify the technical team from the timing in advance and re-enter the route from the place where he left it.

Article 8: ACCOMMODATION DURING THE EVENT

The accommodation of the participants registered for the 144h and 72h events will be reserved in rooms within limited availibility, with 2-4 places each, or inside the sports hall. For those registered to the 48h, 24h and 12h events sleeping areas will be available inside the sports hall . All participants, regardless of the event in which they are registered, can also opt for accommodation in their own tent, there is an existing camping place. The participants companion if any will not be provided with accommodation by the organizers, as they will be able to stay in their own tents in the camping area.

Access to showers and toilets will be provided throughout the event.

Article 9: SERVING MEALS

Meals will be served in places set up inside the sports base. Their schedule will be as follows:

Breakfast

  • daily between 7:00 – 8:00, starting on 26.06.2023 for participants registered for the 144h event
  • daily between 7:00 – 8:00, starting on 29.08.2023 for the participants registered for the 72h event
  • daily between 7:00 – 8:00, starting on 30.06.2023 for the participants registered for the 48h event
  • daily between 7:00 to 8:00, starting on 01.07.2023 for participants registered for the 24h event

Lunch

  • daily at 14:00, starting on 26.06.2023 and until 01.07.2023, inclusive, for participants registered for the 144h event
  • daily at 14:00, starting on 29.06.2023 and until 01.07.2023, inclusive, for participants registered for the 72h event
  • daily at 14:00, starting on 30.06.2023 and until 01.07.2023, inclusive, for the participants registered for the 48h event
  • at 14:00, on 01.07.2023, for the participants registered for the 24h event

Dinner

  • daily between 21:00 – 22:00, starting on 26.06.2023 for participants registered for the 144h event
  • daily between 21:00 – 22:00, starting on 29.06.2023 for the participants registered for the 72h event
  • daily between 21:00 – 22:00, starting on 30.06.2023 for participants registered for the 48h event
  • between 21:00 to 22:00, on 01.07.2023 for participants registered for the 24h event

The companions of the participants are not included in the dining schedule.
At the end of the rehearsals, and after the award ceremony, all participants, including their companions will be invited to the festive table, on 02.07.2023 starting with 14:00. To set the menus, participants can opt for two menu items, “vegan” or “non-vegan”, in the registration form. The menu composition will be announced after June 20, 2023.

Article 10: PREMIERE FESTIVAL

It will take place on 02.07.2023 starting at 12:30, and will last for approximately 1.5 hours.

All participants will receive finisher medals and personalized diplomas. The open categories from each event, female and male, will be awarded, offering trophies to the top 3 in each category.

Article 11: DRINKING POINT AND REST AREA

After the start / finish area, a hydration point will be set up, with cold and hot drinks, fruits and snacks, which will be permanently provided. The common rest area will be set up near this area. Area where the participants can leave their personal belongings that they need during the races, and it will be arranged with benches, chairs and tables.

Article 12: ACCESS

In the accommodation spaces, the start / finish area, the food point, the common rest area and inside the sports base, the access will be possible only for participants, organizers, volunteers, companions of the participants, guests, partners, media. Access, in addition to participants and organizers, will be based on a bracelet or invitation. The bracelets for the attendants will be handed over to them, when picking up the participation kits.

Article 13: NURSING

A doctor and a nurse will be present throughout the event, and will intervene whenever needed. They reserve the right to temporarily suspend a participant during the competition for medical investigations.

Article 14: SANCTIONS

For shortening the route or unsportsmanlike conduct towards other people involved in the event, a warning will be given. For two warnings given for the same reason, the participant will be excluded from the competition.

Physical violence is not tolerated in any form, it is sanctioned with exclusion from the competition without any warning.

Article 15: CANCELLATION OF THE EVENT

If the event will no longer take place, for various reasons independent or dependent on the organizer, participants who have paid the participation fees can choose to reimburse in full the amount they paid, or register for the next edition. If a participant cannot attend the event, but has paid the registration fee, it is non-refundable, but you can choose to register to a future edition.

Article 16: PARTICIPATION

To be able to participate in one of the event’s trials, participants must be at least 16 years old on the date of its start and with the consent of their parents or guardian for those who have not reached the age of 18.

Article 17: USE OF PERSONAL DATA

At the time of registration, participants authorize the organizer to use their name, surname, pictures with them and data related to their performance, in order to promote the event.

Article 18: ACCEPTANCE

Each registered competitor participating in “Transylvania 6 Days” declares that he / she acknowledges the above regulations and agrees to accept all the terms.